Description

Please note this is a Prior Information Notice and is not a call for competition.

ESPO are looking for a holistic end to end Document Handling and Workflow solution. Primary functionality required would focus on incoming Sales Order processing, although a range of further document handling capabilities should also be available. Any solution should be cloud-based, fully supported, compliant with relevant legislation, and secure.

Required functionality would include:

- Incoming document processing:

o Extraction of order data from emails, PDF's, scanned docs etc

o Automated insertion of order information to the System 21 ERP application

- Outgoing document creation, formatting and distribution:

o conversion of machine data to formatted customer facing documents (Invoices, Statements, Order Acknowledgments and similar)

o distribution via email, or to print/mail

- Document Workflow automation capabilities:

o Routing and tracking of document processes

- Secure archiving and retrieval:

o Cloud-based storage of captured or created documents

o Searchable retrieval of stored documents

To express an interest: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity 'FCTRFQ06/22-01' (via "View Opportunities" from the 'EastMidsTenders' Portal); d) Express an interest.

 

Additional information

Contract Type	One off
Procurement Process	Expressions of Interest
Estimated ValueText Description
Category	Information Communication Technology,
CPV codes	48000000,
Suitable for SME	YES